OCREAC Renewal, Extension, or Modification Form

 
This form is to be used when requesting a renewal, extension, or modification to an existing study that has been approved by OCREAC. OCREAC approval is for one academic year. Ongoing and longitudinal studies require annual renewal and approval. As per OCREAC guidelines #23 and #24, researchers are required to submit the STATUS REPORT FORM to the Chair of the committee in order to be considered for a renewal or extension.
 

1. Renewals: The targets for an approved project have been met (e.g., sample size achieved, data collected and analyzed) in the year of approval. The researcher is submitting a previously approved project for another year of approval. For example, multi-year or longitudinal studies for which the study design or methodology have not changed would qualify for OCREAC renewal. STATUS REPORT FORM must be completed in addition to this form.
2. Extensions: The researcher has been unable to achieve the project targets (e.g. sample size, data collection) in the year of approval, OR the study is multi-wave or multi-phase and the researcher is requesting to submit an extension to conduct the next phase of the study. The researcher is requesting for an approved project to be granted an extension for another academic year in order to meet study targets or conduct the next phase of the study. STATUS REPORT FORM must be completed in addition to this form, including an explanation as to why the targets were not met in the year of approval, and how issues will be mitigated should an extension be granted.
3. Modifications: When a proposed amendment is made to the research protocols for an existing approved research study (e.g., participants, target schools, data collection tools, time commitments, study personnel, etc.).

Please note that renewals and extensions are conditional upon availability and interest of the schools in addition to the Board priorities at that time. OCREAC does not guarantee that a previously approved project will be extended or renewed. 

Researchers interested in viewing the form prior to completing should use the following PDF copy. 

Within this application you will be required to upload electronic copies of various documents. ALL documents should be combined into a single PDF document. Only ONE uploaded file is permitted. Once uploaded, the file cannot be deleted but can be replaced by another file.

If you have any questions regarding the completion of this electronic form, please contact: ocreac@ocdsb.ca

Personal information collected on this form is collected under the authority of the Education Act and in accordance with the Municipal Freedom of Information and Protection of Privacy Act. If you have any questions or concerns about the collection or use of personal information, please contact the Chair of OCREAC.